It’s a brand new project for the new-look Black Country Arts Council. For the last few years I’ve been supporting this small charity that has been running for a whopping 73 years to promote arts and creativity for everyone. I’m really pleased that it’s been able to launch a project in the midst of challenging circumstances.
In 2018, the charity faced a crossroads. Its board of trustees felt that they had taken the charity as far as they could in a changing world. The future was either to breathe new life into the charity by handing its reins to a new board of trustees or to close the charity completely. One long-standing member felt strongly that if the right people could be found, Black Country Arts Council could be rejuvenated and become a powerful network for promoting all art forms across the Black Country.
Together, we helped to identify and engage people who were interested in transforming Black Country Arts Council and soon we had a group of 7 potential new trustees who would come together as a sub-committee to explore what Black Country Arts Council could be. I helped the potential new trustees to do some visioning for the organisation and explore ways they could re-engage with and expand its membership. We looked at the constitution, thought about networks, what the offer was, how it could communicate, raise its profile and build its base with small scale projects. I also gave a brief workshop on the legal duties of trustees and helped the potential new trustees to liaise with the then current trustees so that there could be a seamless handover.
This resulted in a general meeting at which the new trustees were elected. The outgoing trustees gave some lovely encouragement and shared ideas for forthcoming activities that the Black Country Arts Council could get involved in (sadly, activities that will be cancelled or at least postponed in the current circumstances).
At about the same time, Creative Black Country was gearing up to launch its Arts Council funded project Creative People and Places into Dudley. This was a great opportunity for Black Country Arts Council to expand its networks and I was really pleased to see members at one of Creative Black Country’s meet-up events.
Thankfully, the connection that had been established meant that Black Country Arts Council trustees were organised enough to be able to bid to Creative Black Country’s Creative Communities programme, which now focused on kickstarting arts activities that could take place during the lockdown.
Which brings us to the here and now! With a grant of under £1,000, Black Country Arts Council will be putting together 200 arts packs containing a range of accessible and quality art supplies, and a leaflet offering fun ideas for creative projects that children can engage in during the lockdown. The dedicated team of volunteers includes artists who will design the leaflet for the packs and offer instructional “follow along” videos through Black Country Arts social media, supported by a British Sign Language interpreter to ensure everyone can be included.
These packs will provide support for up to 200 families across the region, offering ways for parents to engage their children, promote artistic interest and learn new skills. The packs will be distributed by Black Country Foodbank and Dudley Performing Arts to make sure they go to families that have been hardest hit by the pandemic and who may have barriers to accessing good quality arts materials.
The project-leads hope to flood social media with art, positivity and togetherness by encouraging people to post their creations using the #YoungSketchBookers hashtag and when the lockdown is eventually lifted there will be an exhibition of the artwork created, giving children a sense of achievement and community participation by bringing together everyone involved.
It sounds like such a positive project and I’m looking forward to checking out and celebrating the creativity of local children. I think we could all do with some of that right now!
It’s probably fair to say that it’s an uncertain time for the not-for-profit sector. The Coronavirus pandemic has affected organisations in different ways, depending on their activities, their size or how they’re funded. Some have had to suspend their activities; others have continued but scaled down; some have had their income streams completely dry up; others have faced an unprecendented increase in demand. Odds are also that added into that mix have been the challenges of doing things differently, loss of staff or volunteers due to sickness, shielding or furlough, and mental health implications.
Reassuringly, people have come forward in their droves to help in their community; this is very welcome and many of us are beginning to think about how this impetus is best harnessed as we enter new phases. The increase in volunteering could pose challenges in itself as organisations try to ensure that people volunteer safely.
I wanted to bring together some of the useful things we’ve been sharing to help not-for-profits over the past few months, share what’s coming up and pose some questions for us to explore over the next few months.
I’ll start with what’s coming up.
Next week is Small Charity Week and there are lots of events listed on the Small Charity Week website. We’re hosting three events next week.
On Thursday, we’ll run a brief training workshop on the Charity Governance Code to help trustees understand their role. It will be most useful for trustees of registered charities or people who are thinking of registering their organisation as a charity.
This builds on the excellent series of webinars NCVO has produced on a whole range of topics, from protecting people, financial planning and making decisions during the Coronavirus pandemic. The webinars are all recorded and published on Youtube, so don’t worry if you’ve missed any; you can access them here.
I recently caught the recent NCVO webinar on ‘Board leadership: Supporting your charity through the next phase of the Coronavirus pandemic’
It encourages you to think about where your board of trustees are currently. Have they been helping out with delivery recently? It’s important to understand where the board is so that it can move on from emergency / survival stage and into the next phase; easing the board from management into governance and setting the charity’s direction will be important. And if planning might seem a futile exercise at the moment, there are some tools and tips for planning during uncertain times.
For both individuals who want to help and groups that have been taking on more volunteers during the period. This contains
hints and tips for what individual volunteers can do to keep themselves and others safe
ideas for what people can do to help depending on their circumstances
help and resources for groups that involve volunteers covering safety, confidentiality, lone working guidance and more.
We are still offering one-to-one support to Dudley borough groups. We can offer this support either by email or by online meetings. We do have quite a bit of demand so we appreciate your patience on this; please don’t hesitate to make contact with us!
This week we’ve been celebrating #VolunteersWeek2020 and saying a special thank you to volunteers who have been supporting their communities through our six virtual Covid-19 support networks across Dudley borough. These incredible volunteers have worked tirelessly to support local vulnerable people, and those self-isolating or shielding, helping with medication collections, essential shopping, or simply befriending to lessen feelings of isolation, loneliness and uncertainty during these difficult times.
We’ve heard so many heart-warming stories of kindness, companionship and newfound friendships. We’ve also heard how volunteers have gone the extra mile to help people to feel a little bit of normality during lockdown, including deliveries of Friday night fish and chips! Volunteers have responded with such positivity and we’ve seen overwhelming acts of kindness.
As Volunteers Week draws to a close, we look back at just a handful of some of the wonderful stories shared by volunteers and our staff. We also want to pass on the many warm messages of thanks that we’ve received on behalf of the people supported. Many have said how incredibly grateful they are to have had the support of volunteers through these uncertain and difficult times.
On Wednesday, Becky, our Small Groups Officer, shared a story about Stourbridge Covid-19 Community Support Group, a brand new mutual aid group that has been working with us since the beginning of lockdown. The group has more than 200 volunteers making shopping trips, collecting medications or offering companionship over the phone. Read the full post here
We’ve shared the stories of volunteer stars, Sheila, Phil, Sam, Sharon, Francesca, Dave, Jayne and Steve, talking about their volunteer experience and how it’s made a difference their lives and the lives of others. Here are some of those stories…
“I was quickly matched up with three people who needed help with their shopping. When I first rang to introduce myself, I was a little nervous but we soon started to get to know each other. We have now got into a lovely little weekly routine starting with a chat for the shopping lists and a chance to find out a little bit more about each other. My Mum is vulnerable and lives in Shrewsbury so when we went into lockdown I knew that my sister would take care of her but I felt a bit useless. So, I started this process to help where I could. What I didn’t expect was to find three different, lovely people who are so grateful of my help but, in turn, have also helped me through these strange and unprecedented times by giving me a sense of purpose.
I feel like we have sailed a path through these stormy waters together and we will keep going until we are able to step out onto a safer shore having battled this storm in the best way we can, with care and kindness for each other. We will never forget one another and I hope one day, when all this is over, we may be able to sit down and have a proper conversation over a nice cup of tea.”
Nothing is too much trouble for Phil, and over the last 10 weeks, he has supported a number of people with their weekly shopping trips along with undertaking on average two medicine collection runs per week.
“I have volunteered for Operation Santa with my wife Sarah and when I heard Dudley CVS needed help during this current crisis I offered my help.
I was allocated an area and my role is mainly collecting and delivering prescriptions for vulnerable residents living in my local area. I’ve also been asked to help with some shopping and I shop for one lovely old couple every Thursday Morning.
I have earned the role of ‘go-to source’ for any emergency requests as I am always willing and happy to drop everything and get the job done, and now have the nickname Thunderbird 1!
I have enjoyed meeting people living in my local area and also establishing a good relationship with local pharmacies. To have a sense of purpose during these difficult times has had a very positive effect on me.”
“Volunteering has been good for me too. As someone who struggles with anxiety, it’s pushed me out of my comfort zone sometimes, but it’s been very rewarding.
I’ve met some lovely people that (although our ages may differ) have become good friends. Being forwarded emails of thanks makes me realise how fortunate I am to be able to help others and not be reliant on the kindness of strangers – I try my best for them and it’s good to know they are happy with my efforts. I’ve even enjoyed the shopping experience – it’s been challenging at times, but it’s provided some humorous moments in these strange times.
Equally, the people I’ve delivered to have been so kind and appreciative, it’s put a smile on my face on many days. They may be “stuck” in their houses, but their strength and resilience is inspirational. I hope should they need help once we’re “out” of this pandemic they will know they now have friends in the community who are ready to assist. I believe it’s important we all learn from this experience and gain a sense of community so that we can take some good from it!”
Rose Cook Monk shared her heartwarming story of newfound friendship. An older man she was supporting was rushed to hospital as he had fallen down the stairs of his maisonette. When the nurse asked if there was anyone they could call, Rose was the only person he could think of.
“I ring him to tell him I’m on my way and he puts the money in an envelope – I ask if he’s ok – he always says the same thing “I am now I’ve seen you bless you for looking after me”.
So why after such a short time with such little contact was I his only ‘friend’ – what on earth did this poor Man do before the lockdown? Who helped him? Who did he talk to?
There must be hundreds of people like him out there. Please if you live by an elderly person or even someone living on their own – keep yourself safe – socially distance yourself – but knock on their door – drop a note through their letterbox, check that they are okay. One face, one voice could make all the difference to their day.”
Mother and daughter, Sam and Sharon, shared how they have been connecting with local isolated people.
“We have had a number of local residents in Kingswinford and Amblecote we have been shopping for, collecting prescriptions and offering a friendly chat on the phone when they need it.
We feel we have made a difference by allowing vulnerable people to have a connection to the outside world in this awful time. Without the volunteers, they wouldn’t have access to essentials at this difficult time. It has been a very rewarding experience and it’s brilliant to help the community where possible.”
Dave has predominantly carried out collections of medication from chemists to deliver to vulnerable people.
“One man, in particular, stated that I was the first person he had seen face to face for a week and it was so refreshing for him. We chatted for about 20 minutes (at a safe distance of course).
I gave him my works number and told him that if he wanted a chat at anytime he could call me. He said that he had plenty of telephone calls but it was just nice to actually see someone and have a conversation.
I also support another Coseley resident who has not left his house since March. He is always very grateful for a quick chat when we deliver anything.”
Steve and Jayne have been volunteering with Black Country Foodbank. They pay tribute to those wonderful people who are selflessly keeping the country going during the pandemic often at risk to themselves.
“I’ve kept my head down volunteering in the strange world of the Covid crisis but today need to pay tribute to WONDERFUL PEOPLE who give so much expecting little or nothing in return. My dear Jayne of whom I’m always proud has been volunteering with me since the start of the crisis three days a week at Black Country Foodbank with a brilliant group of like-minded volunteers whose only objective is to help those so much less fortunate. Thank you to all.”
And, here, just one of the messages of thanks that was sent to us from a lady supported with essential shopping:
“I just wanted to thank you for arranging my shopping requirements, which arrived just after 7.00pm tonight. Your volunteer called me from her car after she had left the shopping on my doorstep, so she followed the separation guidance perfectly. The shopping was spot on, in every respect, and even though I did thank her, may I perhaps ask you to pass on my gratitude to her. I am a little embarrassed that I was unable to even offer her a contribution towards her additional fuel costs. Her voluntary actions have allowed me to relax now, and obviously this also wouldn’t have been possible without the actions of Gemma and yourself. The system works well! Thank you. Ironically, until he sadly passed away last July, for many years I was providing the same service to a 97 year old friend, never thinking that I would need similar help less than a year later. It goes to show that you never know what’s around the corner.”
Our Children, Young People and Families team shared stories of many incredible young people who are making a difference by getting involved to help and support others during this pandemic, delivering meals to families, shopping and collecting prescriptions for vulnerable people, baking cakes for key workers and producing information and resources to support other young people.
Tom an electrical engineer and Chloe a nursery assistant have both been furloughed so have plenty of time on their hands and wanted to help. Tom was clear from the start that he was not a ‘shopper’ and this would be his worst nightmare but he was happy to collect and deliver prescriptions which he did most days. They followed all of the social distancing guidelines and used hand sanitiser after each delivery. People were so incredibly grateful for their help, they got lots of smiles and waves which made it all worthwhile.
Katie is a student at Halesowen College and has been volunteering with Dudley CVS and partners including West Midlands Police for the past 5 years. Katie has a huge heart and passion to help others young or old. A quick call to Katie any time of day with a chance to get involved will always result in a big yes, what time and where? Katie arrives every time with a big smile and a huge amount of enthusiasm that is infectious.
During this pandemic volunteers from Black Country Wellbeing Hub, Dudley CVS and DMBC Public Health Colleagues delivered a massive 6000 meals to children across the borough in just 8 days. We calculated that just Katie and driver covered 376 miles and she alone must have jumped out of the car and run up drives to grateful families and smiley children at least 250 times. However this is not the end of Katie’s kindness, she has shopped for a family of 5 who are socially isolating due to their dad being shielded. She was the master of the Tesco scan gun!
Young Health Champion Becky has been busy writing blogs for www.dudleyyhc.wordpress.com. Becky has produced a number of flyers for young people on handwashing, things to do during lockdown and how young people can look after their emotional health.
Another Young Health Champion, Ash, has written a number of blogs providing information on dental hygiene during lockdown and other health-related information. Ash has also been shopping and collecting medication for local residents in Stourbridge.
We just want to finish by saying a heartfelt thank you to all our volunteers who have been supporting their communities through our Covid-19 support networks across Dudley borough. You’re all stars!
It’s been quite a while since any of our team here at Dudley CVS blogged about our work. The reasons might be obvious; our work has changed beyond recognition since February as we’ve flexed to respond to and help our sector and our communities respond to the Covid-19 pandemic.
But it might be fitting that our first post, now we’ve been able to pause for breath, comes in Volunteers’ Week, which we are celebrating virtually this year. I wanted to celebrate and thank an incredible group of volunteers that has been working tirelessly to support people who may have needed some extra help during lockdown.
In early March, our team started exploring how we might support the sector and help people who might start to come forward to lend a hand safely. We felt that many groups would want to help, that new mutual aid groups would spring up and that people would want to roll up their sleeves. We weren’t disappointed on that score!
We established six virtual Covid-19 support networks which covered the whole borough in six areas along the same geographical lines as our Integrated Plus project. These networks consisted of CVS staff and partners such as the local authority, police, NHS services and other voluntary organisations such as Black Country Foodbank. At the same time, we put a call out for individual volunteers and voluntary groups to sign up with us so that we could ensure that support was co-ordinated.
Dudley borough didn’t disappoint! We had 600 individual volunteers sign up and we’ve been bowled over that people have stepped up in their numbers to do whatever they can.
Through the six virtual networks, we’ve been supporting people who have been disproportionately affected by the pandemic, such as those with long-term conditions, as well as helping those who might be self-isolating or shielding. Networks have been receiving referrals from all sorts of places: GPs surgeries, local authority services, self-referrals to our helpline or the Black Country Radio helpline, Facebook, even from concerned friends and family members in different parts of the country.
While our Integrated Plus colleagues have helped to ensure that services are wrapped around the people that need them, us CVS leads in each area have been matching those volunteers to people that need some extra support with things like picking up medication, essential shopping or telephone befriending. The ideal has been to help foster relationships and promote neighbourly behaviours so that the support is less transactional and in the hope that this relationship continues, though we recognise that people’s circumstances can change.
We’ve been so grateful for any help our borough’s volunteers have been able to offer, whether it’s been a one-off medication delivery or more sustained support. I know that the willingness of so many to help has given us confidence that people are getting support and we hear constantly from the people referred to us that volunteers have been lifesavers!
In Stourbridge, Lye and Wollescote, the areas I’ve been covering, I’ve been particularly lucky to have the magnificent support of Cat, Emma, Lee and the whole team involved in the Stourbridge Covid-19 Community Support Group, a brand new mutual aid group that got in touch with us as soon as we put the call out for volunteers and groups to work with us.
The group has more than 200 volunteers and is remarkably well-organised, quickly adopting systems and processes to make sure their volunteers and the individuals they support are kept safe. They’ve given me incredible confidence that the people I’m referring will get swift and appropriate help.
As well as responding to the hundreds of referrals I’ve made to them, allocating volunteers to make shopping trips, collect medications or offer companionship over the phone, the Stourbridge Community Support Group has been taking referrals themselves, through their Facebook page or their phone line. They also offer food parcels to people who have found their income unexpectedly cut off. Their support is pretty much around the clock and as lockdown starts to ease, they are still offering help.
I’ve spoken to more than 200 people that have been referred to us for support, some of whom I’ve spoken to more than once or twice and I’ve been really blown away by the connection I’m feeling to people I’ve only ‘met’. I’m sure this is magnified for the Stourbridge Community Support Group, since when I’ve made a referral, I’ve learned that the group keeps in touch with that person to offer ongoing support, which is astounding commitment. Another thing I’ve been struck by is the number of people who have been shielding or self-isolating saying that they would ordinarily be volunteering if their circumstances were different.
In our last network meeting, which has representatives from the Stourbridge Community Support Group, Dudley CVS, Integrated Plus, the local authority, NHS mental health services and other partners, Emma from the Stourbridge Community Support Group asked for some feedback from us so that they could better understand whether there was a continuing need for what they were offering. The responses overwhelmingly showed how services and partners perceived the volunteers’ fantastic contribution as of equal if not greater value! I shared my own gratefulness for the group by sharing an example of how responsive they have been in urgent situations which are not so straightforward. A couple of weeks ago we had a lady referred to us who should have received a government food parcel, which hadn’t arrived, leaving the lady with very little food. I contacted the local authority to try to get to the bottom of what had happened and to set up a food parcel. Given that we were near the end of the day and local authority staff are juggling all sorts of priorities in very challenging circumstances, I also got in touch with the group, since I knew they are constantly checking their referrals email. Within ten minutes, the ever-ready Lee responded to let me know that they would get a food parcel to the lady within the hour. (Our local authority colleagues also responded very quickly and they’re doing a wonderful job within our partnership in really challenging circumstances – it really is a great team effort!)
At the moment referrals have tailed off. This might be a reflection that people have become more accustomed to the situation and got support in place. It could be because there is now a centralised helpline and food distribution hub in place, led by the local authority. But I think it’s in no small part to the incredible volunteers across the whole borough who’ve now built relationships with the hundreds if not thousands of people that were referred to us throughout March and April and are continuing to support them now. We’re so grateful for their willingness to help people in their communities and hope we can harness this positivity as we tentatively find new ways of working.
My usual job is to support people to set up, run and organise their voluntary group, charity or social enterprise. It’s quite a change that I’ve come to rely on a voluntary group over the last few months. I hope that I can return the favour and help the Stourbridge Community Support Group and its volunteers to think about how they can build on the goodwill of the army of volunteers, the connections they’ve made, the people they’ve supported and develop community resilience that outlives the emergency situation. At the very least, I hope to be able to thank them face-to-face someday.
For our first ever Dudley CVS podcast, we got together with colleagues from Dudley Council and Black Country Community Grants (run through Walsall Council) to talk about the next rounds of ESF Black Country Community Grants.
Listen and learn more about the programme and how to produce a good-quality application with Becky, Martin, Ruth and Jacki.
We’ll provide a transcript of this podcast as soon as we possibly can.
Over the last six months or so I’ve been publicising this grants programme through our email bulletin. I recently learned that the number of organisations from the Dudley borough applying and receiving funding is very low in comparison to the other local authorities in the Black Country.
As a result I have been discussing alternative approaches with colleagues (Becky and Helena from Dudley CVS, Jacki from Dudley MBC and Ruth from Walsall Council) in order to redress that balance and motivate organisations within the Dudley borough to consider this funding programme. The key area of our discussions has been around the range of support all of us can provide to potential applicants.
The programme itself
The Black Country Community Grants Programme is jointly funded by the Education & Skills Funding Agency (ESFA) and the European Social Fund (ESF) providing small grants (£5,000-£20,000) to be distributed in the Black Country region during the period 1 April 2019-31 July 2021. The administration of the programme is managed by Walsall Council providing a range of support to potential applicants as the Grant Co-ordinating Body.
Small community and voluntary groups, charities or not-for-profit organisations (annual turnover below £300,000) based in and providing services in the Black Country that help an individual’s progress towards employability/access to employment are eligible to apply. Grants can be used for the delivery of a range of skills and employment support activities that will engage with people aged over 16 who are hard to reach, affected by multiple disadvantages, unemployed and economically inactive. Projects should help them improve their skills/job prospects to progress towards/obtain employment with priority for over 50s, females, disabled people and ethnic minorities.
One of the charities to already benefit from Community Grants is Top Church Training (also known as The Connect Project), which has been supported by Dudley CVS colleagues for over 10 years. Top Church Training received a grant of just under £20,000 to run the Choices Project, which aims to empower women and provides a holistic package to support the participant’s wellbeing.
The Choices project offers a range of activities from Craft sessions to Yoga, Coffee mornings to Cooking classes. Each of these sessions take place every week and are ran in groups to help to decrease isolation and low levels of confidence.
The majority of participants are long term unemployed, the Choices project is supporting local women to feel more “work ready” by building up their skills and confidence. Top Church Training’s Head of Operations said:
We are delighted to have been successful with our ESF Community Grants application.
The funding has enabled us to expand our activities and practical support service to help more women in our local community who are feeling lonely and isolated.
We have been able to provide a safe environment for women to come to, to meet new people and to make new friends. By coming to our groups we are hearing how this is improving their mental health, their confidence and self-esteem and for two others, has motivated them to find employment.
The Top Church Training Team
The support available to organisations interested in learning more about and applying to the programme
In Dudley borough, we’ve a team of people who can support organisations making applications to this funding programme:
Martin Jones (Funding Officer at Dudley CVS) can discuss the application process with potential applicants and provide guidance on completion of the application form. Once the form is completed I’ll review the application before submission to ensure all the relevant information is included and all questions have been answered in full.
Jacki Lakin (External Funding and Compliance Officer at Dudley Council) is passionate about Dudley based organisations being properly resourced for their very valuable work in communities and is very keen to assist applicants to this programme helping them obtain funding to continue providing essential activities and projects for their beneficiaries. She will meet with organisations and discuss ways in which she can support them.
Ruth Burgess (External Funding and Community Grants Manager at Walsall MBC) manages a small team running the Black Country Community Grants programme. She is responsible for delivering the programme within each of the four boroughs and meets with organisations on a regular basis both before submission of applications and afterwards if they are successful. Her team provide one-to-one support so that organisations have help and guidance when running their projects.
Becky Pickin (Small Groups Development Officer at Dudley CVS) has been working with small organisations for over a decade helping them not only with applying for grants but also ensuring they are in a position to apply for funding. It is important that organisations are fit for purpose before making funding applications and Becky ensures they have the correct structure in place as well as all relevant policies and procedures. She also assists with business planning ensuring that fundraising is driven by their future priorities and aspirations so they can continue providing excellent services to people in need.
Helena Norman (Dudley CVS Communications Officer) can help organisations tell their stories and celebrate their successes more widely so that they can not only become better known but they can also be more attractive to potential funders. Helena could help organisations develop their social media presence so that they can have a wider and more engaging reach.
Future plans to increase the number of applications to Black Country Community Grants
In January we’ll be producing a podcast about the fund involving ourselves at the CVS alongside Jacki and Ruth. We aim to dispel the myths around the difficulties in running projects/activities and the recording of data/outcomes achieved etc. We will clarify aspects of the whole procedure from application to conclusion and the support available along the way.
We’ll also gauge interest in a Community Grants focused event in February where people can learn more and meet those involved in the programme who can provide support to them.
All of this will take place so that organisations will have the opportunity to apply for a Community Grant in either of the three forthcoming rounds (4, 5 and 6) with deadlines 2 March, 1 May and 3 July 2020.
Watch this space for further communication and details about the Black Country Community Grants programme!
Update, January 2020
Community Grants workshop for Dudley borough!
We’ve organised a workshop where you can learn more about Community Grants, meet us to talk about your ideas and get support.
Did you know that over the last 11 years, Martin and I have supported nonprofits to access more than £11million in grant funding? You probably didn’t because we only recently realised this ourselves!
Given that Martin and I have recently completed our eleventh year at Dudley CVS, and because we’re both utter geeks when it comes to keeping records of the people and groups we’ve worked with over that time, we thought it would be interesting to pull together all of our data about successful funding applications we’ve worked on. We’re both pretty staggered by (and proud of) the results.
Martin and I joined Dudley CVS within a month of each other back in 2008. Over those years we’ve worked together and helped each other to offer the best support possible to all types and sizes of not-for-profit.
My role is about helping people that want to establish or develop their not-for-profit by providing them with information, guidance and support on a range of topics they’re likely to run into, including:
What type of not-for-profit? Such as the concept of social enterprise, the definition of charity, appropriate legal structures
Planning, including long term vision, mission, purpose-setting, project planning, reviewing the organisation, financial planning
Roles and responsibilities of the people that lead not-for-profits, including governance training for directors and trustees
Connecting with others, which is becoming increasingly important
Governing documents and registration
Compliance – including regulatory obligations, insurance, reporting and policies and procedures
Asset development and asset transfer
Fundraising and income-generation
When I support groups with funding, it tends to be as part of wider support to help a group become established and ‘funding ready’, such as Dudley Feelgood Choir, Wall Heath Tennis Club and Bayer Street Allotments, though I do also help groups to identify appropriate funders for their work or projects and they do the rest. The idea is to give support in a way that helps groups to become more skilled and confident in putting applications together.
Martin’s role focuses on income-generation and because of this, he primarily supports organisations with larger bids. Martin says,
“Like the support groups give to their beneficiaries to help them to increase their skills, confidence and ability to do things for themselves, the way I work with groups can start quite intensively with a lot of handholding until they are in a position to work on an application themselves with me on hand to review it before it’s submitted. Lots of the people I worked with years ago are now flying with their bidwriting!
I supported Dudley Voices for Choice who received £415,720 at the end of 2018. What stood out for me was how the group involved their beneficiaries throughout the process as well as the enthusiasm of the partners in the project led excellently by Sarah.
Overall 80% of the organisations I have supported during the last 11 years have received funding.
Over the last eleven years, between us, we’ve supported:
With 614 successful applications
To 113 grants programmes
Totalling £11,764,436.65 (65p!)”
Of course, this only covers the work that Martin and I have done to support organisations as that’s the data we have to hand. The real total over that eleven years is likely to be much higher if we could incorporate the support that our previous colleagues gave too. On top of that, for obvious reasons, we can only include the successes that our groups have told us about, which doesn’t always happen. Nonetheless, there’s some interesting things to say about the figures we’ve got.
The largest single grant was for £800,000 from the Football Foundation to a local community football club (one of Martin’s)
The smallest grants were two £30 grants from TESCO and the Blakemore Foundation to help the Seniors Luncheon Club get started in 2009 (they’re still going now!)
Here’s a breakdown by grant size:
86% of grants were valued at £10,000 or less. The majority of grants (35%) were for under £1,000, while 33% of grants ranged from £1,000-£5,000. This means well over half the grants (68%) were awards of up to £5,000. 18% of grants were between £5,000 and £10,000 in value. I think this suggests that most of these awards are contributions towards project costs, rather than core funding.
Which funding programmes have been the most accessed by the groups we’ve supported over the last decade? This graphic shows us:
67 of the 113 (59%) of funding programmes made one grant only (that we know of), the remaining 41% gave multiple grants amongst the groups we supported. When we support groups, we help them to identify the most appropriate funders for their needs, matching projects to funders’ interests areas and criteria. This is why there is a spread of 113 grants programmes.
Within that, the ten most prolific grants programmes were:
Dudley Council’s Community Forums (including previous Area Committee funding)
Awards for All (National Lottery Community Fund, formerly Big Lottery Fund)
Dudley Borough Small Grants Fund
Rant About the Grant
Improving Physical Activity Fund
Reaching Communities (National Lottery Community Fund, formerly Big Lottery Fund)
What’s staggering in this list is that 6 of the ten programmes no longer operate and have not been in operation for some years now (programmes that have come to an end are: Dudley Borough Small Grants Fund, Grassroots Grants, Rant About the Grant, Improving Physical Activity Fund, Dudley Council’s Small Grants, BeActive Coaching Bursary). This chimes with our knowledge and our increasing encouragement of groups to look to new sources of income as grant funding opportunities continue to reduce, because the four remaining funders may not be able to increase their level of award.
What else can we say about these grants programmes? We can see how much they have granted the Dudley borough groups we’ve supported:
An enormous 55% of funding awarded to the groups we’ve supported has come from Reaching Communities, that’s £6,507,553.00 of the £11,764,436.65 total! This is perhaps due to a combination of the size of grants available through this programme, its popularity as a programme and the relatively high success rate it enjoys. Other popular programmes like Awards for All and the Community Forums give smaller grants (up to £10,000 and £5,000 respectively).
“As regards Reaching Communities I have a success rate of almost 60% in both number of successful applications and grant values. 50% of the groups I’ve supported with Reaching Communities have received repeat funding from that programme. These include Phase Trust (3), Dudley Counselling Centre/Dudley Community Church (3), Beacon Centre for the Blind (2), Age UK (2) and Headway Black Country (2).
As for high-value grants, some of my highlights are:
£538,524 over 3 applications to an organisation that supports older people
£513,525 over 3 applications to a disability charity
£1,238,328 from 10 applications from a faith-based organisation that supports vulnerable and disadvantaged people
£679,411 across 4 applications from an advocacy charity
£646,272 from 4 applications by a health-based charity
7 applications with a family support charity, totaling £289,016
7 applications supported with a young persons charity, totaling £1,019,710
15 applications supported from a charity that empowers disadvantaged people, totaling £566,465
6 successful applications supported from a young persons advocacy charity, totaling £614,592″
The National Lottery Community Fund (formerly known as the Big Lottery Fund) which runs Reaching Communities, features elsewhere in this top ten, with Awards for All, Advice Services Fund and the Youth Investment Fund accounting for around 10% of money awarded. So what does the picture look like if we combine the programmes run by one funder?
Unsurprisingly, the National Lottery Community Fund makes up 65% of the total money awarded to groups we’ve supported over the past eleven years. Other funders have contributed as follows:
Football Foundation 6.8%
Young People’s Fund 2.62%
Dudley Council 2.51%
BBC Children in Need 2.42%
Lloyds Bank Foundation 2.39%
Building Better Opportunities 2.38%
Sport England 1.89%
Ibstock Cory Environmental Trust 1.6%
Grassroots Grants 1.3%
Remaining funders combined 11.25
The National Lottery Community Fund is still keen to fund Dudley borough organisations and we have great links with John Goodman, the Funding Officer from The National Lottery Community Fund who covers our patch. John is available at our office on Wednesdays to meet organisations interested in accessing funding from The National Lottery Community Fund. To arrange an appointment, email John at firstname.lastname@example.org.
A new fund for Dudley borough
Finally, Dudley CVS has recently launched a new fund for organisations that can develop and provide creative support for people who frequently use unplanned emergency care services (such as calling 999, attending A&E or Urgent Care Centre).
St Paul’s Community and Learning Centre is a haven on the Hawbush estate in Brierley Hill. No wonder, then, that it’s the location of the welcoming Cake, Cuppa and Chat Group (or ‘3 Cs’), which gets together every Monday afternoon (except bank holidays).
The group is open to anyone who has been bereaved, is feeling lonely, facing a life changing experience like having a partner go into long-term care or for people caring for a loved-one. The idea of the group is to give participants the opportunity to chat with people in a similar situation over a drink and some delicious homemade cake. The group makes it clear that “People who come set the agenda – if you want to play cards or do a jigsaw such things are available, but if you want to come for a chat only that is fine!” It’s like a big tea party every week!
The group’s main organiser is Beryl (whose cakes are incredible!), but it’s probably fair to say that everyone chips in to make the group happen and the conversations flow. Beryl wasn’t there when I arrived, having to pop out for something, but I was welcomed in like an old friend and swiftly offered a place to sit, a cuppa and of course a piece of delicious homemade cake. I’m not great around new people, especially large groups whose members already know each other well; but I was encouraged by a helper to introduce myself to the entire group and to explain why I was visiting. After reassuring everyone that I wasn’t there to talk at them, but that I wanted to be involved in the conversations, I was invited to sit with a small group who were happily chatting about their week.
It became clear to me very quickly that this was a group in which all the participants had built important relationships with each other. It felt like over the years, people had really taken the time to learn about what made each other tick, that they’d listened to each other and respected one another. At the same time, the warm welcome I’d received told me that they were still very open to new people visiting and joining them.
I learned that some of the members had been coming for the seven years the group has been running, others were very new and enjoying making new friendships. Some members came because they lived alone and wanted to feel connected, some were carers and this was their only respite from their caring responsibilities, while others were also involved in lots of other hobbies groups. One gentleman is a member of two singing groups and a keen plant collector, giving me some hints and tips on how to keep my orchids alive! He seemed so busy with his hobbies and told me he really enjoyed keeping active and interacting with people, including his friend who he helps out with lifts to 3 Cs group and to other appointments.
One member was a carer for her husband. She told me that Cake, Cuppa and Chat was the only chance she got to take some time for herself, so it was clearly crucial to her wellbeing. It was really lovely to hear her speak highly of the support she’d received from our Integrated Plus team!
I’d expected most of the members to live within walking distance of the venue, since it’s right in the middle of a large housing estate, and many of them told me they walked there and that they went to other activities at St Paul’s Community and Learning Centre. I was surprised to learn that some members came from further afield. St Paul’s Community and Learning Centre is on a bus route, and some participants feel able to get buses there, while others drive and offer their friends lifts.
The friendship group doesn’t work in isolation and is connected to other things that happen at the centre and in the community. This much was obvious when Kathleen from Briar Lea Over 50s Club paid a visit to invite the members of Cake, Cuppa and Chat to their next trip to Liverpool because they had some spaces available. It’s this kind of sharing that helps groups to keep their costs down and reach more people!
When I met Beryl, she told me that the group had been meeting for the last seven years. Initially, members played board games, but it soon became clear that participants simply wanted to talk to one another, it almost didn’t matter what kinds of other activity they did. And I heard lots of different conversations on my visit; people sharing their experiences, giving knitting tips and swapping patterns, sharing their skills and encouraging each other.
The group regularly gets out and about, too. Members have visited places like Barnet Hill for afternoon tea, they’ve done theatre trips together, pub lunches, visited botanical gardens and they always have a Christmas party! The group is dementia friendly; both carers and those living with dementia are welcome to attend and there’s a quiet space in case anyone feels distressed. Beryl also let me know that every month, she offers time and space for people to reflect and think about their loved ones that they may have lost, which brings us back to the whole point of the group. It’s a caring environment for those that have gone or are going through challenging experiences, a place that shows them that there are still friendships to be made and people that care about them.
If you would like to see if the Cake, Cuppa and Chat Group is suitable for you or a loved one, you’ll get a warm welcome every Monday (except bank holidays), 2pm-4pm. There is no charge to attend, but donations are gratefully received for the hospitality you’ll be shown.
Over the last few months I’ve been working with the lovely Lorraine, a music enthusiast who wanted to explore the idea of setting up a new ladies choir. I recently visited the choir and spoke to the ladies now taking part in its activities to see how far they’ve come in such a short space of time, a testament to the work Lorraine and her team have put in to get this off the ground!
Setting up a group of any kind takes time and plenty of groundwork to move from being one person’s idea to a collective that a whole team is behind. Much of the requests for support that I receive focus on getting paperwork in place, like constitutions, and funding. I can understand this impulse – having a constitution (with certain key clauses) makes a group eligible for funding and constitutions aren’t something people come across every day – apart from me, I suppose!
But a constitution isn’t a group’s starting point and diving straight into writing one misses crucial steps in the process of setting up a group: team building and planning.
Team building and planning
A not-for-profit group of any kind is always a collective. Although one person might start with their vision and be the driving force, a group should never be run by just one person. A successful group needs a strong, diverse team with a range of skills to be able to make good decisions, reflect society and benefit the people it is set up to help. For me, this is one of the hardest and most crucial aspects of setting up (and continuing to run) a group; building a team will help to ensure that goals are set collectively and that there’s greater motivation to achieve them.
Which leads us to planning. Planning is a really important step in establishing a group and in keeping a group going. The planning process helps everyone involved in the group to agree exactly what the group is about, what it’s trying to achieve and the activities it will do to meet its objectives. Doing it as a team will unite team members behind collectively agreed goals and it will bring lots of different skills and viewpoints to the process, making a plan robust. Planning is also about connecting with others, considering what’s already happening in the community, identifying gaps and linking with other people and organisations to show how the group will operate and demonstrate the level of interest in its work.
Lorraine and her team did this really well, linking with the many community groups in Wall Heath in order to build a picture of potential members, to get word out about the new choir and to secure a venue. This process also helped Lorraine to think about and demonstrate the potential value of the choir and how singing together has social benefits and supports good wellbeing and mental health.
The benefits of planning and connecting with others helped Lorraine to feel more confident about applying for small grants to launch the choir. I helped to identify some small funders who might be interested in supporting the choir, particularly as a way to help people become more connected in their community and feel less isolated. Soon, Lorraine had secured grants totaling just over £3,000 from Blakemore Foundation, Geoff Hill Charitable Trust, Helping Hands Wall Heath CIC and the local Community Forum!
It was great to hear that Wall Heath Ladies Choir could start its activities thanks to the small grants it received which helped to cover venue hire, materials and small items of equipment. It was even better to pay a visit to one of the rehearsals to see how members were getting on!
That night I met a dozen or so smiling women, beginning the night with a catch up, asking about each other and chatting before throwing themselves into warm-up exercises and then into a rousing rehearsal that I couldn’t help but join in with (sorry!). The choir is led by the energising and encouraging Karen, a vocal coach, who has whipped the ladies into shape in no time. Karen’s approach is brilliant and engaging; she helps people feel comfortable and confident, and she knows how important it is to involve everyone in deciding on what songs they should perform. She brings warmth and humour to the group and it’s obvious that she’s built a wonderful rapport with the members of the choir.
During the break, I got to chat with some of the ladies. I found out that all but one of them hadn’t sung in a choir before, but that they didn’t feel stressed or daunted by being in the choir. One member remarked that she liked that they don’t get told off if they get it wrong, which shows how welcoming the choir is to all sorts of abilities.
Some of the members knew each other before they joined Wall Health Ladies Choir, though all of them said that they’d made new friends by joining. I was also told that coming to the choir is good fun, a pick me up after a difficult day and a place where you can forget your stresses. One member told me that she hadn’t seen anyone else that day until she came to the choir. It seems pretty clear that the choir is about more than singing, it’s about the fellowship, friendship and sense of belonging that can have a positive effect on mental wellbeing.
So if you’re interested in joining a fun, friendly and relaxed choir, why not go along to a rehearsal and see for yourself? Wall Heath Ladies Choir rehearses on Thursday evenings, 7.15pm-9.15pm at Church of Ascension, Wall Heath. You’ll get a warm welcome!
I’ll leave you with a cheeky video I took of the choir rehearsing ABBA’s Dancing Queen and I challenge you not to smile!
Meet Paul and Alison. They’re the team behind the lovely Alzheimer’s and Friendship Group that meets at the Storehouse in Brierley Hill on most Monday evenings. It’s a place where people with Alzheimer’s and other types of dementia and their carers can come to meet others, share mutual support and make friends.
I visited them recently to learn more about them and what the group means to the people that attend.
As soon as I got to the door, I was greeted by Paul, who welcomed me into the Storehouse coffee shop which was laid out nicely so that everyone could see and talk to each other, or talk in smaller groups if they wanted to. I introduced myself to everyone and soon people started telling me their own stories about caring for someone with Alzheimer’s, which I think was a sign of how comfortable they felt in their surroundings.
Paul and Alison clearly have time for everyone who walks through the door, helping them to feel welcome, wanted and comfortable. This is something that they’ve been doing for the past nine years; I was bowled over to learn that the group had been going for that long, just over the road from my office!
Back in 2009, Paul, who has a background of working with people with dementia, met someone who couldn’t go out because of their caring role. In response to this, he and Alison, who worked with older people, thought about providing respite, a space for people with dementia while their carers got some time to themselves. They spoke to Albion Street Church, who agreed to let Paul and Alison use some space, first in the church itself and then in the Storehouse when it was refurbished. The Church also holds a small budget for the group which they can dip into for things like refreshments and entertainment, though they rarely use it and make sure it goes a long way!
Over the years, the group has been flexible to the wishes of its participants. While some carers have brought their loved ones and taken advantage of the respite offered, other carers have stayed with their loved ones and participated in the activities. At the moment, the regular participants are all former carers, who continue to attend for the companionship they have gained over the years; none of the participants knew each other before they started attending the group. Some come from as far as Sedgley because of their shared experiences of caring for someone with Alzheimer’s. As we all shared our emotional experiences of loving and losing someone with Alzheimer’s, it did feel good to take some solace from people who had experienced it too. I can completely see how the Alzheimer’s and Friendship Groups helps people to feel less isolated.
On the evening of my visit, we were treated to some entertainment from Rachel a talented musician, who played a range of pieces on saxophone. As a music obsessive myself, this was a peaceful treat and I think everyone enjoyed it! In fact, Alzheimer’s Society says that
evidence suggests that the brain processes music differently to other functions, allowing people with dementia to enjoy songs and music long after other abilities are challenged.
Rachel is connected to the Church herself and she gave her time and skills freely to entertain us for a couple of hours on a Monday night. This group really is a great example of how great things can happen with the right ingredients: people with a passion; a friendly venue and a supportive organisation behind them; good connections which can be mobilised for very little outlay. This is why I hadn’t heard of the group before: they have everything they need to succeed!
Of course, this group is open to new members, whether they’re carers, cared-for, or both. So if you’re interested in making new friends in a supportive environment, the Alzheimer’s a Friendship Group meets on Monday evenings February-December (except bank holidays), 6pm onwards.
It’s wonderful that the Alzheimer’s and Friendship Group exists. According to figures from Alzheimer’s Society:
225,000 people will develop dementia this year – one every three minutes
There are 670,000 carers of people with dementia in the UK
In 2015, an estimated 850,000 people were living with dementia
So there’s room for groups like this and others to create supportive environments for carers and their loved ones. In fact, in Coseley residents have been coming together to develop a Dementia Friendly Cinema to help people with dementia to stay connected in their community. Using a wonderful guide from Alzheimer’s Society to make small adaptations to help people with dementia feel safe and supported, they’ve had one screening and are planning another soon. The next screening will be Some Like It Hot on Tuesday 16 October, at 2pm. To register for this, please visit the Coseley Community Cinema page.
If you’d like to get more involved with either the Alzheimer’s and Friendship Group or the Coseley Dementia Cinema, then please feel free to get in touch and I’ll link you with them.